capture workshopsphoto tours

Terms and Conditions

• 1. Booking Our Tours

  • 1.1 Tour deposit must be paid 45 days prior to the tour departure date. Balance of payment must be made 30 days prior to the tour departure date.
  • 1.2 All booking will be confirmed in writing by email
  • 1.3 Paying 100% of the total advertised price will assure your place for the tour.
  • 1.4 Payments can be made by bank transfer upon acceptance to the tour.
  • 1.5 We require a minimum of 6 photographers to run each of our courses (max 12). If we don’t reach our minimum quota 30 days prior to the tour departure date a full refund of your deposit will be made.

  2. Cancellations and alterations:

  • 2.1 Cancellations, except where it’s beyond your control must be made 30 days prior to the tour departure date.
  • 2.2 Cancellation within 30 days prior to the tour departure date will result in your deposit being retained, however this may be transferable to another Capture Photo Tour. Any excess money will be refunded.
  • 2.3 No refunds will be made in relation to any unused part of a tour.
  • 2.5 All of our tour itineraries are subject to change due to variations in weather conditions and unforeseen circumstances. We make arrangements many months in advance and as a result we may have to make changes and we reserve the right to do so.
  • 2.6 If your tour has to cancelled before the date of departure, you will have the choice of
  • 2.6.1 Taking an alternative tour (any price differences will refunded); or
  • 2.6.2 Accepting a full refund of all monies paid.

  3. Your Obligations

  • 3.1 For most of our tours a general level of fitness is required. Access to most, if not all locations on our tours is via a short walk and is not difficult. As we have two tour leaders we are able to split the group if required. If you are not sure then please call us to discuss.
  • 3.2 It is required that all participants are in good health before and whilst on tour. If you have any medical problems you must inform us before the commencement of the tour.
  • 3.3 Our tour leaders are not medically trained and therefore cannot accept any responsibility for medications or lack of access to medications.
  • 3.4 You agree to abide by any reasonable directions (especially any given on account of health and safety), given by the Capture Photo Tours representatives in the course of the tour.
  • 3.5 You agree to behave in a reasonable and responsible manner. You will do nothing which might endanger the health and safety of any person involved in the tour or which might result in personal injury to any person or loss of or damage to property belonging to the Capture Photo Tours its representatives or other clients.
  • 3.6 You agree to inform us of any special requests at the time of booking. Capture Photo Tours has no liability to you if such requirements are not met.
  • 3.7 You agree to, Capture Photo Tours to act for you, according to their best judgment in any emergency requiring medical attention.
  • 3.8 Your safety. The following list is a guideline which we like all our tour group participants to adhere to;
  • Wear appropriate footwear relevant to the specific shoot i.e. spiked rock-shoes or hiking boots
  • Bring a functional torch/headlamp
  • Always be wearing or carrying appropriate clothing
  • Comply fully with the safety instructions given by the tour leader. All participants accept responsibility for their own safety.
  • Alert the tour leader(s) of any danger or dangerous behaviour of other group members.
  • Always support other members to adopt a culture of safety on tour.

  4. Liability of Capture Photo Tours

  • 4.1 Your safety is paramount to us but all participation in our photo tours is at your own risk. You should not sign up without accepting that Capture Workshops (R a Stanley Landscape Photography) accepts no liability for any personal injury or damage to your equipment. You must ensure that your insurance covers you for all events.
  • 4.2 Subsidiary services supplied by a third party: Capture Photo Tours does not give any warranty or guarantee as to their quality, fitness for purpose or otherwise but shall, where possible, assign to you the benefit of any warranty, guarantee or indemnity given by the person supplying those services.
  • 4.3 Capture Photo Tours shall have no liability to you for any loss, damage, costs or expenses or other claims for compensation arising from any instructions supplied by you which are incomplete, incorrect, illegible, out of sequence or in the wrong order or form, or arising from your late arrival, non-arrival or any other fault of yours or a third party.
  • 4.4 Except in respect of death or personal injury caused by the negligence of Capture Photo Tours , or as expressly provided in these Terms, Capture Photo Tours shall not be liable to you by reason of any innocent representation or any implied warranty, condition or other term, or any duty at common law, for any loss of profit, opportunity or any indirect, special or consequential loss, damage, costs, expenses or other claims (however caused) which arise out of or in connection with the provision of any tour (including any delay or failure to provide it), so however that, the entire liability of Capture Photo Tours under or in connection with the tour contract shall be limited in maximum to the amount of the payments for the provision of the tour in question.
  • 4.5 Tour participants will be asked to sign a liability waiver before their tour. Children under 18 years of age require a parents or guardians counter signature on the waiver form. Capture Photo Tours is not responsible for any act or omission of yours which results in death, personal injury or loss of, or damage to property of any other client.

  5. Insurance:

  5.1 It is a condition of booking that all participants be covered by comprehensive travel insurance and do not travel against medical advice. SECURING YOUR OWN INSURANCE IS A PREREQUISITE FOR ACCEPTANCE ON THIS TOUR. PROOF THAT YOU HAVE ARRANGED ADEQUATE INSURANCE MUST BE PROVIDED TO US PRIOR TO THE TOUR COMMENCING.
  • Suggested insurance include;
  • Health Insurance
  • Emergency Medical Evacuation Insurance
  • Emergency Medical Expense Coverage
  • Trip Cancelation Insurance
  • Life Insurance
  • Baggage Loss and Delay Reimbursement
  • Equipment Insurance

  6. Tour Fees

  • 6.1 Your tour fee includes tuition, transport and your accommodation for the tour.
  • 6.2 Your tour fee does not include airfares, privately solicited transport to and from tour start and end points, food and beverages (unless included with accommodation), optional tours, any required insurance or personal items.
  • 6.3 Accommodation is based on twin share. Bathrooms are not always allocated per person per room and occasionally may have to be shared as a couple or with one other same sex tour participant.
  • 6.4 Tuition for the duration of the tour will include group Lightroom workshops as well as all photographic tuition in-the-field. We also offer our clients ongoing email support post tour.

  7. Force Majeure

  • Unforeseeable circumstances that prevent someone from fulfilling a contract.
  • 7.1 Neither party shall be liable for any breach of its obligations resulting from causes beyond its reasonable control including fire, natural disaster, war, military hostilities or terrorism and strikes of employees. It does not include merely inclement weather conditions.
  • 7.2 Each of the parties agrees to give notice immediately to the other upon becoming aware of an event of force majeure such notice to contain details of the circumstances giving rise to it.
  • 7.3 Neither party shall have any liability to the other in respect of the termination of this agreement as a result of force majeure, except in relation to liabilities accrued before the occurrence of the force majeure.

  8. Severability and waiver

  • 8.1 If any of these terms is at any time held by any jurisdiction to be void, invalid or unenforceable, then it shall be treated as changed or reduced, only to the extent minimally necessary to bring it within the laws of that jurisdiction and to prevent it from being void and it shall be binding in that changed or reduced form. Subject to that, each provision shall be interpreted as independent and severable from each other paragraph and therefore separately enforceable.
  • 8.2 No delay by Capture Photo Tours in exercising any right, power or provision hereunder shall operate as a waiver of the exercise of any right at a future time.

  9. Entire understanding

  • 9.1 This agreement contains the entire agreement between both parties. It supersedes all previous agreements and understandings between the parties. Each party acknowledges that, in entering into this agreement, he does not rely on any representation, warranty or other term not forming part of this agreement, including by reference.

  10. Dispute resolution

  • 10.1 In the event of a dispute arising out of or in connection with this Agreement, the parties undertake to attempt to settle the dispute by engaging in good faith with the other in a process of mediation before commencing arbitration or litigation.
  • 10.2 Subject to clause 9.1, if any difference shall arise between any of the parties touching the meaning of this Agreement or the rights and liabilities of the parties, the same shall be referred to arbitration by a single arbitrator to be appointed, on the application of either side.

  11. Privacy

  • 11.1 Capture Photo Tours will not share your contact information with any third party organisation. By agreeing to these terms you allow Capture Photos Tours to send you email reminders about your upcoming bookings and information on future tours